Employee Emails, Yes, You Can Look at Them
Companies may also review and control their business networks, software, and databases even when accessed via personal computers or phones. Employees should know that these networks, accounts, and platforms may be monitored 24/7. If they use their personal email or other platforms for business talk, they should expect those to be reviewable by the company.
Continuous monitoring of company systems is a method of preventing unauthorized access and testing users for adherence to security protocols. It is important that companies be able to spot phishing and other hacking attempts and shut them down promptly. Use of certain websites may also pose a security hazard; therefore, monitoring and intervention is appropriate.
Electronic communications create a record that can be demanded in a lawsuit. If your organization is confronted with a bad situation—a harassment or discrimination claim, a misrepresentation allegation, a massive negligence or liability lawsuit—your managers, executives and board members might be inclined to email or text each other about the problem. Follow the best in electronics practices to enhance your cyber security and avoid employment practices violations.
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